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Minutes of the October 2019 Meeting

Larchmont Public Library

Board of Trustees

Minutes of Meeting

October 7, 2019

The Larchmont Public Library Board of Trustees met on October 7, 2019, attended by Library Board Chair Lauren Gottfried (LG), Board Trustees Barbara Flickinger (BF), John McGarr (JM), Casey Halliley (CH), Linnet Tse (LT) and Barbara Liptack (BL), Town of Mamaroneck Liaison Jeffery King (JK), Friends of the Library Liaison Celeste Sharpe, Library Director Laura Eckley (LE), Library Head of Reference Liam Hegarty (LH) and Staff Assistant DJ Brucciani (DB). Trustee Jennifer Conley (JC) and Village of Larchmont Liaison Sarah Bauer were absent.
Board Chair Lauren Gottfried called the meeting to order at 6:50 p.m.

Board Meeting Minutes

The Board reviewed and unanimously approved the Minutes of the Board Meeting of September 11, 2019.

Friends of the Larchmont Public Library Liaison Report

CS reported on upcoming Friends programs and reported on the success of the Friends Author Readings in September. CS announced that the Friends had raised $6,172 in their annual magazine drive and approved a $2,000 donation to the Library in honor of former Library Board Chair Pamela Dubitsky. LG thanked the Friends for their generosity and dedication to the Library.

Committee Reports

Schedule of Bills and Performance Report: The Board reviewed and unanimously approved the Schedule of Bills dated 10/4/19 and the Additional List of Bills dated 10/7/19. The Board reviewed the Performance Report for the month of September.
LE reported that the Finance Committee will meet with officials from the TOM to review a preliminary draft of the Library’s FY20/21 budget in November.

Building and Grounds

LE reported that a check was received from the NYS Education Department for $126,531 representing 90% of a New York State Library Construction Grant awarded to the Library for HVAC improvements. Following discussion, JM made a motion, seconded by BF, to approve the following resolution, which the Board then passed unanimously:

Resolved, that the Board of Trustees of the Larchmont Public Library hereby directs Village of Larchmont Treasurer Kimberly Siegrist to 1) deposit $126,531 awarded to the Library for HVAC improvements from the New York State Library Construction Grant Program in the Capital Projects Fund, 2) create a new capital project line for the Library entitled “Library HVAC Project” and, 3) fund the Library HVAC Project with the $126,531 received from NYS. 

Director’s Report

LE reported on the several new programs in the Children’s Room, ongoing programs to promote the Library’s online services, and an upcoming program presented by the US Census. LE further reported that the lower level LED lighting had been installed and that repairs had been made to HVAC system.

Additional Items

LG announced the need for a policy committee to create a policy review schedule, review existing policies and recommend new policies to the Board. BF volunteered to assist LG and LE on this committee.
Meeting adjourned at 7:40pm
The next scheduled Board Meeting is November, 13th, 2019 at 6:45pm in the Main Floor Conference Room.
Respectfully Submitted,
Laura Eckley
Library Director

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