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Minutes of October 13, 2016 Meeting

Larchmont Public Library

Board of Trustees

Minutes of Meeting

October 13, 2016

The Larchmont Public Library Board of Trustees met on September 14, 2016 at 6:45 p.m., attended by Board Chair Pamela Dubitsky (PD), Trustees Jennifer Conley (JC), Maureen LeBlanc (ML), John McGarr (JM), Barbara Liptack (BL), Linnet Tse (LT), and Lauren Gottfried (LG),  Friends Liaison Sandy Bernstein (SB), Village of Larchmont Liaison Carol Miller (CM),  Library Director Laura Eckley (LE), Head of Reference Liam Hegarty (LH), and Staff Assistant Ryan Madonna (RM). Town of Mamaroneck Liaison Ernie Odierna was absent.
Board Chair PD called the meeting to order at 6:01 p.m.
The Board reviewed and unanimously approved the Minutes of the Board Meeting of September 14, 2016.

Friends of the Larchmont Public Library Liaison Report

SB reported on a number of upcoming programs. PD thanked the Friends for their generous donations to the Transformation Project, which totaled $70,000, including the September 2016 donation of $10,000 for the purchase of a new self-check unit. LE thanked the Friends for their donation of $5,079 for the Library’s magazine collection. The Friends requested the use of the Library’s main building for an event in 2017. The Board unanimously approved the Friends’ use of the main building, conditioned upon the Friends paying for custodial services and confirming proper insurance coverage for the event.

Committee Reports

Schedule of Bills and Performance Reports: The Board reviewed and unanimously approved the Schedule of Bills dated 10/5 and 10/14. The Board approved the Performance Report dated 10/5/16. The Board unanimously authorized Trustee JM to approve bill payments related to the Transformation Project prior to the November 2016 Library Board Meeting.
Transformation Project: JM made a motion, seconded by ML, to approve the following resolution, which the Board then passed unanimously:

Resolved, that the Board of Trustees of the Larchmont Public Library hereby authorizes Denis Brucianni, Treasurer of the Village of Larchmont, to transfer donations totaling $10,000, given in memory of Florence Holst, from the Board’s Restricted Trust to the gifts line of the Library’s Building Maintenance Fund.

FY17/18 Budget: JM and ML reported that LE and the Finance Committee have been preparing a draft of the FY17/18 budget and have scheduled a preliminary meeting in early November with   TOM to review the budget.

Building and Grounds

Transformation Project: LE reported on the itemized punch list prepared by architectural firm Lothrop & Associates for the project and outlined the timeline for completion. PD reported that donor plaques are being reviewed and finalized.

Director’s Report

LE reported that (1) Teen Librarian Kim Larsen applied for and was awarded a WLS mini grant for a series of 3D printing programs to be presented by the Digital Arts Experience this Fall, (2) Programming Librarian June Hesler applied for and was awarded a WLS mini grant for a Creative Aging Program in Acting for seniors and (3) Kim Larsen and Children’s Librarian Linnea Moosmann are both training teams to participate WLS’s county wide Battle of the Books competition later in October.

Members of the Public

A member of the public who was present at the meeting addressed the Board.

Executive Session

The Board voted unanimously to enter into Executive Session to discuss personnel matters at 6:30 p.m. The Board voted unanimously to exit the Executive Session at 6:45 p.m.  The Board then voted unanimously to approve 1) additional compensation for management staff related to the Library Transformation Project and 2) the promotion of William Hegarty to Librarian III on Step 6 of the Librarian III salary schedule.
Board Chair Dubitsky adjourned the meeting at 6:47 p.m.  The next regularly scheduled meeting of the Board will be held on November 9, 2016.
Respectfully Submitted,
Ryan Madonna
Staff Assistant

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