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Minutes of the January 2018 Meeting

Larchmont Public Library

Board of Trustees

Minutes of Meeting

January 10, 2018

The Larchmont Public Library Board of Trustees met on January 10, 2018 at 6:47 p.m., attended by Board Chair Pamela Dubitsky (PD), Trustees Jennifer Conley (JC), Lauren Gottfried (LG), Maureen LeBlanc (ML), Barbara Liptack (BL), John McGarr (JM) and Linnet Tse (LT), and Friends Liaison Sandy Bernstein (SB), Library Director Laura Eckley (LE), Library Head of Reference Liam Hegarty (LH) and Staff Assistant D.J. Brucciani (DB). Village of Larchmont Liaison Carol Miller was absent.
Board Chair Pamela Dubitsky called the meeting to order at 6:47 p.m.
The Board reviewed and unanimously approved the Minutes of the Board Meeting of December 12, 2017.
PD reviewed a 2017 summary of Library projects and accomplishments and congratulated the Library Board and Staff on a successful and productive year.

Friends of the Larchmont Public Library Liaison Report

SB discussed the upcoming programs sponsored by the Friends, including the first Library mini golf fundraiser scheduled for February 10th & 11th. SB reported that the Friends received $42k in donations in 2017 from over 350 families. PD thanked the Friends for their continued support of the library.

Committee Reports

Schedule of Bills and Performance Report: The Board reviewed and unanimously approved the Schedule of Bills dated 1/10/18 and 1/17/18. The Board approved the Performance Report dated 1/10/18.

Finance Committee

LE, JM and LT presented a draft of the FY18/19 to the Board. PD reported that the Finance Committee will hold preliminary budget meetings with officials of the Town of Mamaroneck and the Village of Larchmont later in January.  PD noted that the Library’s FY18/19 annual budget meeting with the Town of Mamaroneck and the Village of Larchmont is scheduled for 2/5/18 at 6:00 p.m.

Building and Grounds

LE reported that the HVAC repairs and maintenance are largely completed. The Board reviewed and approved the proposal of Werner E. Tietjen P.E., Consulting Engineer, to survey all existing mechanical/electrical services located in the facility and to make long range recommendations, including improvements to the fire protection system, HVAC systems, electrical system, exit/emergency lighting, fire and carbon monoxide alarms, lighting and elevators.

Director’s Report

LE reported on (1) the addition of several new online services available through WLS, including Kanopy movie streaming and RB Digital downloadable audiobooks, (2) upcoming collaborations between the Library and the Town of Mamaroneck Sustainability Collaborative and the Library and the Larchmont Farmer’s Market (3) the need for an upgrade to the Library website in order to increase security and enhance mobile viewing and (4) the creation of a Library Instagram account.
LE presented 9 items of surplus equipment to discard with a value of $0. Upon a motion by ML and seconded by JC, the Board voted unanimously to recycle the items.
Board Chair Dubitsky adjourned the meeting at 8:02 p.m. The next regularly scheduled meeting of the Board will be held on March 14, 2018.
Respectfully Submitted,
Laura Eckley
Library Director

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