Larchmont Public Library
Board of Trustees
Minutes of Meeting
March 11, 2020
The Larchmont Public Library Board of Trustees met on March 11, 2020, attended by Library Board Chair Lauren Gottfried (LG), Board Trustees John McGarr (JM), Barbara Flickinger (BF), Jennifer Conley (JC), Barbara Liptack (BL), Town of Mamaroneck Liaison Jeffery King (JK), Friends of the Library Liaison Celeste Sharpe (CS), Library Director Laura Eckley (LE), Library Head of Reference Liam Hegarty (LH), and Staff Assistant D J Brucciani (DB). Board Trustees Linnet Tse (LT) Casey Halliley (CH), and Village of Larchmont Liaison Sarah Bauer (SB) were absent.
Board Chair Lauren Gottfried called the meeting to order at 6:45pm
Board Meeting Minutes
The Board reviewed and unanimously approved the Minutes of the Board Meeting of February 12, 2020.
The Friends held their March meeting by conference call. All future programs including the spelling bee have been postponed, new initiatives have been suspended and the terms of all Board Members are being extended. Rich Levy has stepped down as Friends President and Melissa Prevost will be the new President. The Friends approved $12,000 in support of Library progams and museum passes for FY20/21, $2,500 for WiFi in FY20/21, $600 for an additional China Lecture Series (date to be determined) $1,000 in honor of Geoff Colquitt’s retirement, and $7,500 for immediate use to support the purchase of additional ebooks and eaudios.
Schedule of Bills and Performance Report: The Board reviewed and unanimously approved the Schedule of Bills and the Additional List of Bills dated 3/6/20 & 3/9/20. The Board reviewed and accepted the Performance Report dated 3/2/20. LE reported that The TOM approved Library’s FY20/21 budget at 1.89% and VOL has confirmed they will approve as well.
Building and Grounds
The Board reviewed the Roof Report from Watsky Associates and a proposal from Lothrop Associates LLP to act as project manager for the upcoming roof project. The Board unanimously approved an estimate of $4,800 for a repair to the roof from Precision Roofing.
LG reported that she reached out to the offices of Assemblyman Steve Otis and NYS Senator Shelley Mayer to discuss the possibility of SAM grants the Library’s upcoming capital projects.
LE reported that 1) Library Publicity Assistant Geoff Colquitt is retiring on March 31, 2020 2) the VOL PD held safety sessions with Library Staff 3) a $1,000 bequest from the estate of Alice Huppert was received and deposited into the FY19/20 Operating Fund as Revenue. Upon the recommendation of LE the Board unanimously approved the hire of Auriyanna Melendez as Library Publicity Assistant effective 4/1/2020.
LE update the Board on steps the Library is continuing to take regarding COVID-19 including following all CDC and NYS guidance regarding cleaning. LE reported that the Library staff is no longer accepting cash for fines, coffee or used books and part time custodial staff is now working full time.
LG adjourned the meeting at 7:35pm
The next scheduled Board Meeting will be held on April 8 ,2020 at 6:45pm.