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Minutes of the June 2019 Meeting

Larchmont Public Library

Board of Trustees

Minutes of Meeting

June 13, 2019

The Larchmont Public Library Board of Trustees met on June 12, 2019, attended by Library Board Chair Pamela Dubitsky (PD), Board Trustees Lauren Gottfried (LG), Barbara Liptack (BL), Barbara Flickinger (BF), John McGarr (JM), and Linnet Tse (LT), Friends of the Library Liaison Celeste Sharpe (CS), Library Director Laura Eckley (LE) Library Head of Reference Liam Hegarty (LH) Librarian Alex Neceda and Staff Assistant DJ Brucciani.
Board Trustee Jennifer Conley (JC), Village of Larchmont Liaison Sarah Bauer (SB), and Town of Mamaroneck Liaison Jeffery King (JK) were absent.
Board Chair Pamela Dubitsky called the meeting to order at 6:45 p.m. PD announced her retirement from the Library Board. She thanked the Board, Library Staff and local officials for the opportunity to serve the Library and community and read the attached statement. PD further announced that Library Trustee Lauren Gottfried will be appointed by the Village of Larchmont as Library Board Chair to serve the remaining two years of PD’s term and welcomed Casey Halliley, as a member of the public, noting that she will be appointed by the Village of Larchmont as Library Trustee to serve the remaining year of LG’s Trustee term.

Board Meeting Minutes

The Board reviewed and unanimously approved the Minutes of the Board Meeting of May 8, 2019. The Board reviewed and unanimously approved the Minutes of the Special Meeting of May 29, 2019.

Friends of the Larchmont Public Library Liaison Report

CS reported that three new Directors were appointed to the Friends Board at their May Annual Meeting. CS further reported that the following grants to the Library were approved by the Friends: Study carrel, tables and chairs for the Library lower level totaling $46,700; Summer Programming for adults totaling $600; One Book Community Read Programming for April 2020 totaling $500. The Board thanked the Friends for their continued generosity and commitment toward the Library.
Following discussion, LT made a motion, seconded by BF, to approve the following resolution, which the Board then passed unanimously:

Resolved, that the Board of Trustees for the Larchmont Public Library hereby approves permission for the Friends of the Library to use the newly purchased lower level study carrels as fundraising naming opportunities, in increments of $10,000, provided that donor plaques for such carrels shall be designed and ordered by the Library so as to conform to signage currently used throughout the building, and shall be paid for by the Friends.

Committee Reports

Schedule of Bills and Performance Report: The Board reviewed and unanimously approved the Schedule of Bills (3) dated 6/7/19 6/12/19 and 6/12/19. The Board reviewed and approved the Performance Report dated 6/7/19. The Board unanimously approved Trustee JM to authorize bill payments in the months of July and August.
Following discussion, JM made a motion, seconded by LG, to approve the following resolution, which the Board then passed unanimously:

Resolved, that the Board of the Trustees of the Larchmont Public Library amends the resolution made at the March 2019 Library Board Meeting and hereby approves payment to Atlantic Westchester, Inc. for an expenditure of $27,710 from the Library’s Capital Fund for Building Maintenance for the purchase and installation of two new Daikin Condenser Units for heating and cooling of the lower level of the Library building completed in April 2019. 

Building and Grounds

LE presented a two year extension to the Library’s HVAC-service contract with Atlantic Westchester. The Board unanimously authorized LE to sign the contract on behalf of the Library. LE presented an estimate from Andreu Painting and Remodeling for $2,280 to repaint the Library’s exterior railings. The Board accepted the estimate and unanimously approved the work.

Director’s Report

Upon the recommendation of Director Eckley, the Board unanimously approved the hire of Seasonal Help Veronica Berger and Julia Eckley and Library Pages Daurell Melendez and Auriyanna Melendez. LE reported that FASNY has renewed the rental of the VC for the 2019-2020 school year on Wednesdays from 12:30-5:30 pm and that the Garden Club of Larchmont has reserved the VC for 7 dates in FY19/20. LE further reported on the Summer Reading Programs for Children, Teens and Adults, all of which kick off next week. LE announced that the Library will be hosting an internship for MLS Candidate and local resident Caroline Cunningham in July.

Additional Items

Reference Librarian Alex Neceda gave a presentation to the Board on the Library’s Museum Pass Program. AN noted the success of the program and highlighted recent additions to the program funded by the Friends. The Library Board thanked AN for the presentation and her careful management of this important Library program.
The Board unanimously approved rescheduling the October Library Board Meeting to Monday October 7, 2019 6:45pm so as not to conflict with Yom Kippur.

Executive Session

The Board voted unanimously to enter Executive Session at 7:45 to discuss personnel matters. The Board voted unanimously to exit Executive Session at Executive Session ended at 7:59pm.
The Board voted unanimously to approve the immediate promotion of Alexandra Neceda to Librarian II and Emily Zenner to Senior Clerk.
The Board thanked former Trustee and Mamaroneck resident Iven Taub for his efficient and effective negotiations with CSEA on behalf of the Library Board. LT made a motion, seconded by BF to approve the following resolution, which the Board then passed unanimously:

WHEREAS, the Larchmont Public Library (the “Library”) was a party to a collective bargaining agreement with the Civil Service Employees Association, Inc., Local 1000, AFSCME, AFL-CIO, Larchmont Public Library Unit (the “CSEA”), which expired on May 31, 2019; and WHEREAS, authorized representatives of the Library and CSEA met to negotiate a successor agreement; and WHEREAS, the Library and CSEA reached a tentative agreement covering the period June 1, 2019 through May 31, 2022, which has been ratified by the membership of the CSEA and is subject to ratification by the Library Trustees; now, therefore, BE IT RESOLVED, that the Memorandum of Agreement between the Library and the CSEA dated May 30, 2019, is hereby ratified and approved; and BE IT FURTHER RESOLVED, that upon the incorporation of the terms of the Memorandum of Agreement into a new collective bargaining agreement, acceptable as to form by the Library Director, the Library Board Chair shall be, and hereby is, authorized to execute the new collective bargaining agreement on behalf of the Library.

Board Chair Pamela Dubitsky adjourned the meeting at 8:05pm.  The next regularly scheduled meeting of the Board will be held on Tuesday, July 16, 2019 at 1:30pm.
Respectfully Submitted,
Laura Eckley
Library Director

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