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Minutes of Special Meeting, November 17, 2020

Larchmont Public Library

Board of Trustees

Minutes of Special Meeting

November 17, 2020

The Larchmont Public Library Board of Trustees met for a Special Meeting of the Library Board via zoom on November 17, 2020, attended by Library Board Chair Lauren Gottfried (LG), Board Trustees Celeste Sharpe (CS), Barbara Flickinger (BF), Barbara Liptack (BL), John McGarr (JM), and Linnet Tse (LT), and Library Director Laura Eckley (LE). Board Trustee Galit Lopatin Bordereau was absent.
Board Chair Lauren Gottfried called the meeting to order at 9:39am.
LG thanked Library Director for her work managing the Library’s Capital Projects while also managing the Library and Staff during a difficult time.
Following discussion, BF made a motion, seconded by CS, to approve the following resolution, which the Board then passed unanimously: Resolved, that in order to properly maintain the Library building, the Board of Trustees (the “Board”) of the Larchmont Public Library (the “Library”) has determined it is necessary to (1) replace fan coil units (“FCUs”) throughout the Library’s main building and (2) replace the HVAC’s building management software (“BMS”) for the entire facility; Further Resolved, that in order to do such work, the Board hereby (1) approves the recommendation of the Library’s consulting Engineers, Tietjen Venegas PLLC (“Tietjen Venegas”), as set forth in its November 13, 2020 to the Board, to award the Contract  to Atlantic Westchester LLC (“Atlantic Westchester”), for the base bid of $276,989 and alternate one of $156,571, for a total amount of $433,560 and (2) authorizes Library Board Chair Lauren Gottfried to enter into such contract with Atlantic Westchester on behalf of the Library.
Board Chair Gottfried adjourned the meeting at 9:41am.
Respectfully Submitted,
Laura Eckley
Library Director

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