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Minutes of the November 2019 Meeting

Larchmont Public Library

Board of Trustees

Minutes of Meeting

November 13, 2019

The Larchmont Public Library Board of Trustees met on November 13, 2019, attended by Library Board Chair Lauren Gottfried (LG), Library Trustees Barbara Flickinger (BF), Casey Halliley (CH), Barbara Liptack (BL), and  Linnet Tse (LT), Village of Larchmont Liaison Sarah Bauer (SB), Town of Mamaroneck Liaison Jeffery King (JK), Friends of the Library Liaison Celeste Sharpe (CS), Library Director Laura Eckley (LE), Library Head of Reference Liam Hegarty (LH) and Staff Assistant D J Brucciani (DB). Board Trustees John McGarr (JM) and Jennifer Conley (JC) were absent.
Board Chair Lauren Gottfried called the meeting to order at 6:45 p.m.

Board Meeting Minutes

The Board reviewed and unanimously approved the Minutes of the Board Meeting of October 7, 2019.

Friends of the Larchmont Public Library Liaison Report

CS reported that the Friends will send out their annual appeal in the next few weeks.  CS further reported that the Friends will hold their annual Mini Golf fundraiser in February 2020 and that the Friends are discussing the logistics of hosting a local Trivia Night. CS additionally reported that a $1,000 donation was received from the Engel Family and designated to be spent on books in the Children’s Room and that the donation had been passed through to the Library’s operating budget. CS announced that Friends Directors Sandy Weed and Maureen LeBlanc are stepping down from the Board. LG thanked the Friends for their ongoing efforts and support of the Library.

Committee Reports

Schedule of Bills and Performance Report: The Board reviewed and unanimously approved the Schedule of Bills and the Additional List of Bills dated 11/7/19 and 11/13/19.  The Board reviewed and approved the Performance Report dated 11/7/19.
LE reported that the Finance Committee is presenting a preliminary draft of the Library’s FY20/21 budget to the TOM on 11/21/19 and to the VOL in January.

Building and Grounds

LE presented estimates for an interior door replacement for the Library Workroom on the lower level. After discussion, the Library Board unanimously voted to approve replacement of the door at a cost not to exceed $5,000.

Director’s Report

Upon the recommendation of LE the Board unanimously approved the hire of Barbara Gerard as a part time Library Clerk at an hourly rate of $18 effective 10/31/19. LE reported that the lower level furniture, sponsored by the Friends of the Library, had been installed at the end of October. LG thanked the Friends of the Library for their generous contribution to the Library. LE further reported that exterior lights on the building had been repaired and that a dumpster had been ordered for the staff’s annual “Library Clean-Out Day” in November. LE reported on the Library staff’s plans to participate in preparing the community for the 2020 Census and to help ensure that our residents are counted.

Additional Items

The Library Staff and Board Holiday Party will be held in the Library on 12/11/19 from 6:00-8:00pm.
The Board voted unanimously to go into executive session to discuss a personnel matter at 7:40pm. The Board voted unanimously to exit executive session at 7:55pm.
The Board unanimously voted to approve the IT Stipend for Library Head of Reference Liam Hegarty for 2019 and 2020.
The next scheduled Board Meeting will be held on December 10th, 2019 1:30pm in the Library Conference Room.
Respectfully Submitted,
Laura Eckley
Library Director

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