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Minutes of the December 2017 Meeting

Larchmont Public Library

Board of Trustees

Minutes of Meeting

December 12, 2017

The Larchmont Public Library Board of Trustees met on December 12, 2017 at 2:10 p.m., attended by Board Chair Pamela Dubitsky (PD), Trustees Maureen LeBlanc (ML), John McGarr (JM) and Linnet Tse (LT), Library Director Laura Eckley (LE) and Library Head of Reference Liam Hegarty (LH).
Board Chair PD called the meeting to order at 2:10 p.m.
The Board reviewed and unanimously approved the Minutes of the Board Meeting of November 8, 2017.

Friends of the Larchmont Public Library Liaison Report

LE reported on upcoming Friends programs, including the new Mini Golf Fundraiser to be held at the library in February and  the Annual Spelling Bee scheduled for April. LE further reported that the FOL 2017 annual appeal was mailed out to all of 10538 this year for the first time.

Committee Reports

Schedule of Bills and Performance Report: The Board reviewed and unanimously approved the Schedule of Bills dated 12/8/17 and 12/12/17. The Board approved the Performance Report dated 12/12/17. The Board discussed and carefully reviewed a draft of the FY18/19 budget and asked LE to schedule preliminary budget review meetings with both TOM and VOL.

Building and Grounds

LE reported that Naber Electric hung holiday lights on the exterior of the library.  LE outlined a weeklong failure of the library’s heating system in November, steps taken to resolve the problem  and further steps necessary to ensure similar outages do not happen in the future. After discussion, the Board unanimously approved additional cleaning and repairs of the HVAC system. The Board requested that LE contact Calgi Construction Management and discuss a possible future survey of the HVAC system with recommendations for improvements.

Director’s Report

LE reported that no staff members elected to take the retirement incentive offered by the Board in November to eligible non-management employees.  At the recommendation of LE, the Board unanimously approved the hire of Erin Schirota as part-time Children’s Librarian, effective 11/17/17, at an hourly rate of $31.14.  LE reviewed recent highlights, noting (1) the annual Gingerbread House program was attended by 25 teens and overseen by Teen Librarian Kim Larsen, (2) the Children’s Room will hold special programming during the holiday vacation week, and (3) the library will collaborate on a program this spring with the TOM Sustainability Committee.

Additional Items

PD reported that all Strategic Planning Committees are continuing to work on their sections of the plan with the goal of approving the finalized Strategic Plan in early 2018.
Board Chair Dubitsky adjourned the meeting at 4:05 p.m.  The next regularly scheduled meeting of the Board will be held on January 10, 2018.
Respectfully Submitted,
Laura Eckley
Library Director

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